Finals Downloads Full team Packet (includes all of the below) Warm-up/Lane Assignments Directions & Maps Team T-Shirt Order Form Individual T-Shirt Order Form Finals Program Ad Form Finals is Almost Here! Saturday, July 17, 2010 - 9 am After speaking with Mark Hurst, CVRSL President, we have some changes in the Finals Team Packet: Entries: We will be using Hy-TEK Meet Manager. Entries will be provided from the Time Trials results from all three divisions. Head Coaches or their representative from all teams will meet on Sunday, July 11 at 2 pm at Plaza Park in Visalia to finalize the 24 swimmers per event. Attendance is strongly recommended so your team is represented. Please bring your team rosters and information so swimmers can be contacted. Please contact Dan Brown, (559) 799-1305, of the Visalia Waves if you will not be attending. Any changes must be in by Tuesday July 13 at 9 pm to Jim Ross - jxross@yahoo.com. All changes past Tuesday, July 13 at 9 pm will be scratches only. Confirmation of receipt will be provided by email. The meet will be seeded according to qualifying entry times. T-Shirts and Programs: Since my husband, Jim Ross is in charge of the computers and will be there at the Coaches meeting, he will have the list of names of all the kids going to finals. There will be no need for the individual teams to get us the list. We will take the list as it stands on Tuesday Night and use for the backs of the T-Shirts. Please continue to pass out the Finals T-Shirt orders and collect pre-orders. Please get them into me by Sunday, July 11 at Midnight (or early Monday) on the team order form. We have already collected several from our own team. Parents like knowing what they will look like ahead of time. and Please know that these are pre-orders and offer a discount for being expedient. The deadline it not meant to constrict but to ease the workload during the prior week and the day of Finals. Otherwise the line for T-shirts would be horrendous on the day of finals. Parents and Swimmers will still be able to purchase shirts at the Finals meet. Team Ads: We are really hoping that all them teams feel that this is their finals even though we are the Hosts. We do not want the ad to be just Waves kids. We would love all the teams to be represented in the Program Book with their logo and with ads. I will honor the Ad discount price if you send me the order by July 6. We at least need the order and as much information as you can provide. If there is a name that changes, we can change that by July 12 when we get the final list. If you have not done so, please send me your logo preferably as an eps (like you would for your shirts or caps), jpg, tiff, pdfs are also accepted but may lower your quality. Participating Teams: Coalinga Eels Corcoran Blue Dolphins Dinuba Aqua Emps Exeter Eels Fig Garden Fowler Sea Dragons Hanford Piranhas Kingsburg Seawolves Lindsay Skimmers Lemoore Aqua Jets Lemoore NAS Heat Porterville Hurricanes Porterville Neptunites Reedley Marlins Sanger Seals Selma Aqua Bears Sierra Silver Fins Tulare Sharks Visalia Buccaneers Visalia Seahawks Visalia Waves Woodlake Tiger Sharks Yosemite Hornets This information is designed to provide you with the information your team will need to plan for your visit to Visalia and participate in the CVRSL All-Star Finals. While not all inclusive, this team packet will hopefully address some of the major questions and logistical issues that you might have prior to arriving at the swim meet. If you have any questions, please do not hesitate to contact us. We hope the meet will be enjoyable for all and that all the swimmers will have their best swim times of the year. Sincerely, Visalia Waves Board of Directors Contact Numbers: President Dan Brown 559-799-1305 Head Coach Alison Ayers 559-679-7352 Computers Jim Ross 559-280-8828 Final’s Coordinator Christi Metzner 559-696-3103 Stroke & Turn Official William Avila 559-280-3748 Head Timer Todd Canterbury 559-679-1191 Advertising/T-Shirts Artwork Ronna Ross 559-738-1177 559-738-9110 fax Concessions Jen Monge Kim Canterbury 559-734-4385 559-679-1191 General Information: Date: Saturday, July 17, 2010. Meet begins at 9:00 am with warm-ups as noted. Location: Golden West High School. We will run eight lanes with a warm-up/cool-down area at the end of the pool. All teams have designated warm up times. Swimmers will be allowed in the warm-up/cool-down area only for the purpose of warm-up/cool-down once the meet has begun. Failure to follow this rule will result in a loss of privilege. Entries: We will be using Hy-TEK Meet Manager. Entries will be provided from the Time Trials results from all three divisions. Head Coaches or their representative from all teams will meet on Sunday, July 11 at 2 pm at Plaza Park in Visalia to finalize the 24 swimmers per event. Attendance is strongly recommended so your team is represented. Please bring your team rosters and information so swimmers can be contacted. Please contact Dan Brown, (559) 799-1305, of the Visalia Waves if you will not be attending. Any changes must be in by Tuesday July 13 at 9 pm to Jim Ross - jxross@yahoo.com. All changes past Tuesday, July 13 at 9 pm will be scratches only. Confirmation of receipt will be provided by email. The meet will be seeded according to qualifying entry times. Rules: All CVRSL and USA Swimming rules will govern the meet. All ages of swimmers will be staged. Prior to the estimated start of their event, swimmers should report to the staging area where they will be lined up for their events. The announcer will be broadcasting the upcoming events over the PA system. Please see site map for location. Coaches are asked to attend a brief Coaches Meeting on deck at 7:45am. Coaches will receive their meet packet which will include complimentary lunch tickets, programs, deck passes and last minute instructions. Scratches for individual events and changes in relays will be made at the Coaches Meeting. All Visalia Unified School campuses are designated NON-SMOKING. Drugs, alcohol and weapons of any kind are prohibited anywhere on campus. No glass is allowed. Missing Events: Any swimmer who has missed their scheduled event will not be allowed to swim their next event, as per CVRSL rules. Bus/Fire Lane/Access Road – The access road entering off Lovers Lane will be closed to the public. Access will be limited to vendors, officials, unloading and the fire department. It is a one-way street and will be strictly enforced. NO Parking will be permitted along the Fire Lanes. Violators will be ticketed and/or towed at the owners expense. Parking – Please park in the east parking lot, entering from McAuliff. No vehicles or RV’s will be permitted in tent city. RV’s and Trailers are to pull through taking only two spots in front and in back of each other. All vehicles, RV’s and Trailers not parked correctly will be ticketed and/or towed at the owners expense. Generators – No generators allowed in tent city or near the main pool area. The best audio system has difficulty in competing with the noise generated by generators and therefore, swimmers are at risk of missing the calls for their events. Spectator Area – There is a limited amount of bleacher seating. No camping will be allowed in or in front of the bleachers. Therefore, umbrellas, chairs, and ice chests are not allowed in the spectator area. The spectator area is for observing a race only. Please rotate in and out according to your swimmer’s race to allow all spectators to view the race. Staging – Only those swimmers that have gone through the staging process will be allowed on deck. Please be sure to pay attention to first and second calls in order to move your swimmers to the staging area in a timely fashion. Entry to the staging area will be between the tennis courts and main bleachers. Parents and coaches will not be allowed on deck, with the exception of the relay events for 10 and under, 8 and under, and 6 and under. Coaches will be permitted to insure that their swimmers get on deck in the proper lane and in the proper order, but must stand back before the start of the race and must not coach once on deck. Coaches – Deck passes and lunch tickets will be given to each team. Coaches will not be permitted in the block area, except as noted above. Whistle Starts – We will utilize the whistle start for all events. There will be no call for “swimmers place your feet” for the back stroke events. The third whistle will be the signal for the swimmer to return to the wall, place their feet and be prepared for the command “take your mark”. T-Shirts & Programs – A limited number of T-shirts and programs will be available for purchase at the meet. We strongly recommend that you pre-order these items. Please see forms and instructions in the above link. Awards: Medals will be given for 1st through 3rd place with ribbons for 4th through 24th place for individual events. Medals will be given for 1st through 3rd place and ribbons for 4th through 16th place for relays. All teams will pay for awards received for their swimmers at the conclusion of the meet. Awards will not be released without payment in full. Checks should be made payable to: CVRSL. Tent City: We encourage teams to bring shades, canopies or tents to provide shade for their swimmers. Tent set-up is allowed 7:00 - 9:00 pm Friday, July 16th at your designated site. Gates open at 6:30 am on Saturday, July 17th for set ups the morning of Finals. Schedule:   Team Warm Ups Begin 7:00 am   Coaches & Scratch Meeting 7:45 am   Meet Officials & Stroke/Turn Meeting 8:00 am   First Call 8:30 am   National Anthem 8:45 am   Meet Starts 9:00 am   Lunch (30 minutes) After Event 38 STROKE AND TURN REQUIREMENTS: Each team must provide two stroke and turn officials. Email the names of your judges to William Avila william@vas.com by July 11th. On the day of Finals, there will be a morning shift and an afternoon shift. Please have your officials attend the stroke and turn meeting at 8:00 am for further information and assignment times. CONCESSIONS: The Visalia Waves will have concessions available throughout the day. Breakfast is available, we will have breakfast burritos, muffins, donuts, bagels, fruit, juice and coffee. Lunch items will consist of BBQ burgers and hot dogs, pizza, burritos, nachos, baked potatoes, candy, snow cones and drinks.